Logistics and Warehouse Coordinator

DUTIES/TASKS

Key Tasks can include but are not limited to:

•       Assists with daily operations
•       Perform Utilization / Requisition updates / Good Receipts to support operations, as needed
•       Liaise with Workshop & Warehouse Lead to ensure the warehouse and yard is kept safe and organized
•       Keep MSDS folder in the warehouse up to date
•       Coordinate with internal and external parties to organize and execute all logistics requirements for DOF N.A. projects/vessels
•       Coordinate logistics services required for domestic and international shipments for DOF in accordance with the agreed shipping terms
•       Request and evaluate quotations for logistics services (ground, sea, and air)       Prepare and review documentation for all shipments (ground, sea, and air)
•      Prepare equipment for shipping and monitor shipments to ensure timely delivery
•      Receive and inspect incoming equipment both from vendors and offshore projects
•       Prepare SOPs for each location/Country for logistics, as necessary
•       Attend project planning and lessons learned meetings, as requested
•       Site visit to local freight forwarders or vendors to audit shipment preparations, as necessary

RESPONSIBILITIES

•       Coordinate and manage all import and export activities
•       Maintain working knowledge of customs regulations and import formalities
•       Ensure compliance with international trade regulations
•       Maintain accurate records of all import and export activities
•       Resolve issues that arise during shipping process
•       Coordinate with freight forwarders, customs brokers, and agents
•       Communicate effectively with various internal departments and external partners
•       Assist with development and implementation of strategies to improve overall logistics efficiency
•       Conduct regular audits of import and export processes
•       Optimize supply chain processes to minimize delays and reduce costs
•       Manage and track the incoming and outgoing of assets via asset database (WASP)
•       Maintain a high level of organization
•       Maintain delivery and shipment logs via Microsoft Teams Operations folders
•       Supervise and participate in the loading and offloading of vehicles, containers, etc.

REQUIREMENTS

HEALTH AND SAFETY

• Responsible for ensuring safe operations in the workshop and warehouse, complying with relevant statutory and safety and environmental requirements
• Have working knowledge of Business Management System (BMS) and comply with Company ISO standards

• Responsible for reporting all relevant health and safety concerns and documentation to the HSEQ department

EDUCATION AND COMPETENCY

• Required Education - High School Graduate or GED – Some College (Preferred)
• Understanding of industry HSEQ regulations and material handling

Work Experience:

• 5 Year Warehouse or Supply Chain Experience (Preferred)
• Experienced and knowledgeable of logistics, import/export control

Skills:

• Excellent organizational, problem solving and multitasking skills
• Self-motivated, positive attitude, professional
• Strong leadership and time management abilities
• Proficient in the Microsoft Office package
• Demonstrates clear verbal and written communication skills
• Ability to work collaboratively with management, different departments, and external partners
• Must have ability to safely operate a forklift, hand truck and hand tools
• Demonstrates an injury free, safe work history
• Must be focused on information sharing and process improvement
• Willingness to work extended hours on an as and when needed basis
• Willingness to attend training and seminars relevant to role

Must be able to meet the physical demands of the role including occasionally lifting to 50 pounds.